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Executive Administrator and Operations Manager

SK+I is a nationally recognized, award-winning architecture firm located right by the Bethesda Metro station steps away from downtown Bethesda. We are looking to fill the Executive Administrator and Operations Manager position. The ideal candidate will work directly with Principals, Project Managers, and all levels of staff.

SK+I offers a comprehensive benefits package and a collaborative, team-oriented environment with opportunities for growth and professional development. Our work consists primarily of planning and design of mixed-use multifamily projects and our open studio provides a professional environment where everyone’s inputs are valued, and great ideas are celebrated.

If you are interested in the Executive Administrator and Operations Manager position, please submit your resume to Holly Leonard at hleonard@skiarch.com.

Operations Job Functions

  • Purchases office equipment, furniture, and supplies
  • Coordinates office space and location decisions
  • Handles maintenance and repair of office equipment
  • Liaison with Building Manager and oversee office related services
  • Manages company professional licenses and memberships
  • Coordinates company events
  • Coordinates with IT operations and licenses
  • Manages Receptionist and provides backup support

Human Resources Job Functions

  • Processes key card access and activation
  • Coordinates general training, seminars, workshops for employees
  • Support HR functions as needed

Contracts/Proposals Job Functions

  • Format, edit and prepare for signature proposals requested by Architects for new projects
  • Liaison with Architects, Clients, and Attorneys to edit, update and finalize Owner/Architect contracts.  This entails recording comments/changes from all parties until final edits are agreed to by all parties
  • Process requests for certificates of insurance from Insurance Providers as needed
  • Prepare necessary paperwork, as requested by attorney, for any legal issues arising on projects

Executive Support Job Functions

  • Support President and Executive Vice President with Executive needs such as travel arrangements; scheduling meetings and updates; etc.

Qualifications/Requirements

  • 5 – 7 years related experience and/or equivalent combination of education and experience
  • Knowledge of MS Office (Word, Excel, Outlook, PowerPoint)
  • Excellent communication skills
  • Excellent organization skills